Stittsville Food Bank

Constitution

The constitution of the Stittsville Food Bank was recently amended, voted on by the Board of Directors, and unanimously approved on January the 26th 2004. The full text of the constitution is provided below.

CONSTITUTION of the STITTSVILLE FOOD BANK

1. Name

The organization shall be called the "Stittsville Food Bank".

2. Mission

The Stittsville Food Bank shall undertake to assist persons in need of food, through the continued operation of a food bank.

The food bank shall be carried out without purpose or gain for its members and any profit or other accretions to the organization shall be used solely to promote its objectives.

3. Governance

a. Board of Directors

The Stittsville Food Bank shall be governed by a Board of Directors. Any resident of City of Ottawa Ward 6 (formerly Goulbourn Township) may be eligible to be a member of the Board. The Directors shall be replaced at an Annual General Meeting, as necessary.

The Board of Directors shall be comprised of four Officers (Chair, Vice Chair, Treasurer, Secretary), four Directors (Client Services, Inventory Services, Food Drives, Publicity), and may include up to three Members at Large.

b. Meetings

The Board shall hold open meetings as required, generally on a monthly basis, and an Annual General Meeting in May.

c. Operations

The food bank operations shall be carried out entirely by volunteers.

The Board undertakes that absolute and complete privacy of information assembled and collected concerning clients and their families will be ensured. It will ensure that it is used solely for the purpose of determining client entitlement.

4. Finances

The financial records shall be kept in accordance with established financial practices. The financial year end shall be 31 December and a verified financial statement shall be prepared prior to the AGM.

The Board will review the level of coverage annually with our broker to determine if increases in coverage are required. In that event, appropriate changes will be made which will ensure that adequate insurance coverage is always maintained.

5. Amendments to the Constitution

Any alteration of the constitution shall be considered at a regular meeting of the Board, notice having been given at the previous meeting, and shall require a two-thirds majority of those present and voting.

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